1. The board unanimously agreed that the Park District will pay for new signage for ‘No Parking’ which the town should enforce.  Pat will discuss the particulars such as the hours there is no parking permitted, how many signs are needed, etc. with Rich Williams.  She will give an update at the next meeting.
2. An update was given on lake management.  Pat advised she spoke to Kevin Burns and Charlie Cook regarding the grant changes; Pat will e-mail Greg Ball’s office shortly to get an update.  Also, Hank and Pat started retrieving the CSLAP water samples; Pat will mail them out.
3. Tom and Pat discussed the budget; Hank gave vouchers he received this year to Pat.  It was determined that an approximate $50,000 (not including the grant) is still available for allocation this year.  Also, a motion was made and the board agreed that Ann Krupenye should be paid by contract next year for $720 instead of by sessions taught in order to guarantee her forty hours for teaching swim lessons. It was also agreed that an assistant would be paid on an hourly basis only. 

Tom continued discussion about this year’s budget.  He requested putting it on the agenda for the next meeting.  He suggested putting our list together to start figuring out the allocation of funds.  It was noted that the walking path and fencing around the parklands may be priorities.  Pat also added that Jackson Beach needs better drainage.  Tom recommended that a list of projects along with a priority list starting with the lake should be made and discussed.  Other potential items were noted such as new fishing walk outs, new docks, etc.  Also, the walking path will require engineering, design, survey, etc.  Tom further discussed his recommendation for planning the budget in the future to encompass the six board members’ equal portions in advocating for improvements; Hank would be responsible for oversight, signs, vouchers, general funds, etc.  Tom and Pat will work on one level of refinement and an hour of the J
June 19 work session will be utilized for budget discussion.

4.     Hank advised that he will look into ordering the lifeguard t-shirts and Ben Krupenye will put a list together for the lifeguards/shirt styles requested.  Pat will also look into ordering hunter green t-shirts for individuals patrolling the beaches


5.     Hank will get keys to Tom and Pat for access to the boathouse.


6.     The following update was given on activities:
-          Concerning the ball field, the board agreed to purchase a new shed for the field in the amount of $1,200.  Hank will get quotes from Home Depot and two other locations. Also, Joe D’Elia’s roster should be all set; Mike will check with Joe and advise.  Additionally, the umpires have to fill out their town employee applications.

-          The swim team coaches submitted their employee paperwork.  Hank added that Janet Ravo will submit payment for their league fee.  Gerry Dolan will advise shortly of the meets’ schedule.  Also, Hank and Mike will work on new kickboards for the team.


7.      Regarding Public Relations and signage, Tom handed out printouts of the Park District website.  The board reviewed and discussed improvements to be made, including a new tab for ‘Community Bulletin Board’.  Mike will make the changes and look into purchasing a better tool with more features to enhance the website.  Also, Pat advised that Signs & Printing by Olson can make signage to advertise our website which will draw people to check it.  It was agreed that these signs should be posted by the VFW and the boathouse.  Tom and Hank will meet this coming Saturday afternoon to tag locations for new signs that will label previous beach areas and all boat storage areas. 


8.       Tom advised that he met with Patricia Brooks, the Town Comptroller, to discuss purchasing new sand for Warren Beach.  He confirmed that we can make a selection based on a per ton basis; the board agreed the color will remain white for consistency.  Hank advised he will bring the procurement for this to Town Hall.


9.      Tom researched and handed out information concerning the purchasing of a new projector; he proposed it be purchased for board meetings to review information, and the board agreed. 


10.      Regarding maintenance, the Jackson Beach Boat Storage Area needs to be hedged up and cleaned; there needs to be a 4 foot path.  Also, a lock needs to be put on garbage containers and they should be unlocked every Tuesday night for garbage pick up.  The ornamental grass at Interlaken Beach will no longer be trimmed.  Mike will discuss these items with Mike Bloomer.




11.    The meeting was adjourned. 

1.         The meeting was called to order and the following board members were in attendance:  Hank Earle, Tom Douglas, Mike Ercole, and Pat Ploeger.  Town Board member, Pete Dandreano, was also in attendance.

2.         The minutes from the previous meeting were accepted.

3.         Hank gave an update on lake management.  He advised that the permits have been submitted to the DEC and we are awaiting their approval.  The permits submitted are for algaecide and herbicide treatments that will be applied by Allied Biological.  The algaecide treatments should occur this summer and herbicide treatments may occur either this summer or next year, depending upon whether or not there are enough visible weeds to warrant it.  If not, the herbicides will be applied next year, as the permits are good for two years.  Additionally, the carp gate grant will probably change to include revisions; also, the weed study being done on the lake will be submitted by September.  Two residents asked questions concerning the carp gate; Hank advised we’ll know whether or not we’ll use carp as an option by November.  Also, the weed study will tell what kinds of weeds are in our lake.  If we don’t use carp, we will use herbicides instead; this will help with eliminating curly pondweed which is prevalent in our lake.  Once this is approved by the DEC, Allied Biological will post signage around the lake in all access areas so the public is aware they cannot swim for a 24 hour period.  Mike advised that he will update our website as well. 

4.         An update was given on the new parkland signage; the signs are for identification of previous beaches and also, boat storage areas.  They will be ready in approximately a week and then installed.

5.         It was announced that new sand is being ordered for Warren Beach; it will arrive shortly as well.

6.         Community activities were discussed:

-          Residents were informed that the Men’s Softball League plays every Sunday and all is going well.

-          Mike announced that Gerry Dolan will be available at Warren Beach on Saturday, June 7, in the morning for Swim Team registration/swim suit orders.

-          Ann Krupenye will be teaching swim lessons (per the flyer handout); registrations will be held on June 7 and June 14 from 10 AM to 12 noon.

-          Barbara See would like to start volleyball soon at Warren Beach on Tuesday evenings during the summer; this is open to the public.  Pat will follow-up with Barbara to discuss the particulars/putting up the goose net during the games.

7.         Mike advised that the Patterson Little League would like to use our field on occasion for practices; possibly one night per week.  Mike will find out the schedule.  Hank and Pete discussed a special insurance waiver so the team(s) can use the field.  Pete will discuss with the town attorney and advise.  Hank mentioned that he will advise Joe D’Elia that the little league may be using the field so that Joe can advise the captains (of the men’s league) to avoid scheduling conflicts.

8.         Regarding beaches and parklands, wristbands and boat stickers will be available once again this weekend at Warren Beach on Saturday and Sunday from 12 noon to 5 PM.  This will be the last weekend to receive them at Warren Beach; otherwise, they can be picked up at Town Hall during the week at the Town Clerk’s Office.

9.         Additional signage was discussed for ‘No Parking’ areas as well as ‘Curb Your Dog’; the residents were informed that the Town Code Enforcer cannot enforce this without proper signage.  An update will be given at the next meeting.

10.     Regarding the Events Committee, it was announced that the Summer Kick-Off will be held on Saturday, June 21, from 2:00 to 5:00 PM; flyers were given out to residents.

11.     Concerning Public Relations, it was discussed that Pete will give training at a Neighborhood Watch eting on July 10 at the Putnam Lake Fire Department starting at 7:00 PM.  Mike will confirm the details with the firehouse.  It was also noted that Henry Zemsky’s idea to expand the website to include all community happenings (i.e., events, tag sales, announcements, etc.) is a good idea.  Mike will start working on this.  It was mentioned that public notices should be distributed to advise the community.

12.     A resident asked when the board is going to start implementing security for the beaches.  Pat advised that part of the discussion at the Neighborhood Watch Meeting will be to identify the problems.  Also, residents can go to the town website and look up Chapter 116 to access the Putnam Lake Town Code for a list of rules and regulations.  Pat also offered her phone number in case anyone has any concerns.  Pete gave an update on town wide items:

-          The CPR lifeguard training course he held at the Patterson Recreation Center was very successful.  Four of our lifeguards were trained by him and did very well; they will be receiving their certificates shortly. 

-          The Patterson Chamber of Commerce will be holding a Child Safety Day on July 13 at the Putnam Lake VFW from noon to 3:00 PM.  Many businesses and organizations will set up booths that will focus on safety and there will be entertainment for the kids.  Pete suggested the board promote a booth and Hank suggested promoting the swim lessons being offered; the board unanimously agreed. 

Also discussed was lifeguard salaries; it was agreed that lifeguards for both districts should be making equal pay.  Further discussion ensued concerning course reimbursements.  Hank advised that he discussed this with the Patterson Town Park Chairperson and they are looking for a fair way to reimburse the lifeguards.  Hank suggested reimbursing an hourly rate for their certificates.  Further discussion will continue at the next meeting.

13.      It was mentioned that the board may want to look into having defibrillators at Warren and Jackson beaches.  Pete advised the cost is approximately $1,400 each.  A resident suggested that maybe we can look into renting them.  Pat will check with the American Heart Association to find out if they will rent them for three months during the summer season.

14.      A discussion ensued and the board unanimously agreed that a revision to Chapter 116 Town Code needs to be discussed with Rich Williams concerning all boats, kayaks, etc. needing to have an identification sticker by next year.  Additionally, a second amendment was suggested concerning the enforcement of car parking stickers and Mike discussed Chapter 116 – 7D; the code reads ‘Any vehicle parked at Park District facilities shall be required to display such identification sticker for the Park District, as may be determined necessary by Town Board’.  Additionally, signage was discussed for ‘No Overnight Parking’ and ‘Parking for Park District Residents Only’.

15.     The meeting was adjourned. 

1.         Joe and Mike have been discussing the particulars for the men’s softball league.  Two quotes were submitted for gravel; the league needs two yards but four yards would clean up additional areas.  Delivery is needed after Mother’s Day.  The board advised Joe that the town needs a line item budget. Ninety-six games will be played throughout the season and Joe will provide a team roster.  The umpires’ schedule was discussed; they will receive payment in a lump sum at the end of the season.  Joe will submit payment (for 11 teams @$1,100 each for the season totaling $12,100) to the town by May 20.  An update will be given at the next meeting.

2.         Pat gave an update on the grant changes and confirmed the town rescinded the original terms and a new application was submitted with the new parameters.  Hank advised he will get a quote from Martin’s Country Craftsman Inc. for a potential, new shed at the ball field since we could possibly use these grant monies for this as well.

3.          Pat advised that the mailing list for the DEC notification letter is all set.  She was able to save $126 on postage.  Also, the New Fairfield Assessor’s Office provided all CT residents’ names with deeded lake rights.  Additionally, if we opted for a not for profit permit for future mailings, the annual fee would be $200.

4.         Regarding the newsletter started last year, this can be a project for the new Public Relations Committee to complete.

5.         The goose egg oiling will be done this coming weekend.  An update will be given at the next meeting.

6.         Hank will follow-up with CSLAP regarding supplies needed; he will retrieve the samples every two weeks.  Dr. Efting was here two weeks ago; she and her assistant tested twenty-four inflows including the southeast, center, and northeast locations.  They also did their own testing for blue-green algae.  They are finished and will provide a report by the middle of May.

7.         Hank met with Mike Bloomer to discuss maintenance responsibilities.  He would also like to advertise for back-up personnel in case it is needed.  Further discussion will ensue at the next meeting.

8.         Lifeguards were discussed; a motion was made and it was unanimously approved to appoint Ben Krupenye as the Head Senior Lifeguard.  Hank advised the safety books are available from last year and he will update them.  Pat will let the lifeguards know that she and Marguerite will help patrol the beaches this summer. 

9.         Regarding activities, Hank will get quotes for backstops; also, Hank and Mike will put together the new benches and purchase cement; Joe will install and cement the benches in.  Also, the board approved that $250 will be spent on gravel at this time.  Also, it was noted that a new shed will cost approximately $2,000. 

10.     Tom and Pat will work on specific line items on the budget; Hank will get the disks to them so they can update it.

11.     Regarding the Swim Team, Mike will check with Gerry to find out if they need additional equipment, supplies, etc.  Mike mentioned the team is fundraising to purchase their swim caps. 

12.     Regarding the Entertainment Committee, it was agreed that it will be self-supporting.  Pat will discuss the parameters with the town and advise.

13.     It was determined that the walk-outs at Warren Beach are fine for this year.  Hank will get quotes for new sand for the beaches.

14.     A motion was made and it was unanimously approved that Signs & Printing by Olson will be awarded the job for the new parkland signage.  Tom will fill out the procurements for this.

15.     Tom will work on the voucher, insurance, and registration for the new trailer for maintenance.

16.     The meeting was adjourned.

1.         The meeting was called to order and the following board members were in attendance:  Hank Earle, Mike Ercole, Tom Douglas, and Pat Ploeger.

2.         The meeting minutes from the previous meeting were revised and accepted.

3.         An update was given on the status of the carp gate grant.  It was decided at the April 17 work session that the grant will be utilized for other lake improvements this year and the monies saved could be used towards a carp get next year.

4.         Regarding additional lake management items, Pat advised that all district resident as well as Connecticut residents with deeded lake rights will receive a formal notification letter in the mail from the DEC concerning the algaecide treatments being done in the near future.  Specific restrictions will be included and also, signage will be posted around the parklands. 

5.         Deb Lawlor asked if the lake study came back from Allied Biological.  Hank stated that the advisory board received the results; the main issues are the algae and that’s why these treatments, along with herbicides, were recommended.  Also, the weed map testing will be start in May.  Pat added that Bill Poley and friends will begin the goose egg oiling very shortly.

6.         It was announced that Mike Bloomer, the new maintenance person, will start work immediately and will perform general maintenance duties around the parklands such as mowing and raking the beaches and boat house area, etc.  Also, the board purchased lawn equipment as well as a trailer.  Tom will handle the registration, insurance paperwork, etc.

7.         Hank advised that all lifeguards’ applications need to be handed in right away; Pat added that the town needs them by May 9.

8.         Additional parkland maintenance was discussed to include getting new sand for the beaches, especially Warren Beach, and requirements for the Board of Health Approvals for beach openings.

9.         Mike gave an update on the Swim Team and advised that Gerry Dolan will be meeting with the board shortly to finalize details such as registrations, budget, schedule of meets, etc. 

10.     Hank announced that the board is looking into offering swim lessons.  One of the lifeguards expressed an interested and we’re currently finalizing the details.  An update will be given at the next meeting.

11.     A discussion was had with residents concerning compliance with no parking on the parkland, out-of-district residents using our parkland for fishing and other recreation, current fishing licenses, and posting additional signage for awareness.  It was advised that in addition to board members, other residents are willing to volunteer to watch and police the parklands, and the Sheriff’s Dept should be contacted if necessary.  Also, Pete advised the Town Code Enforcer has stated that it’s difficult to enforce certain rules without signs posted.  Hank advised that Duane started a sign project last year and Tom will be continuing with this; it should be completed shortly.

12.      Mike announced that there are currently 14 boats on the parklands without registration stickers.  It was decided that Mike Bloomer will also be keeping track of any concerns with boat registrations.  Also, notices will be posted in the near future on all boats that do not have current registration stickers. 

13.      An update was given on what was accomplished at the Spring Clean-up on April 26, such as dock installation, garbage pick-up, raking, and weed whacking.  Hank stated it was a good turnout and thanked the residents for their participation.  Also, Pat mentioned that she noticed a resident cutting down parkland property and she notified them.  Further discussion ensued about proper signage being posted and Chris Lawlor advised that signs need to be approved by the town since it’s a legal issue.  Pat emphasized that the residents are guardians of the lake.  Hank asked Pete to check into the Highway Department (town’s responsibility and what is ours as residents).  Also, a resident stated his concern about cars speeding on the roads bordering the lake; Pete advised to get as many details as possible about future incidents and report it to the Sheriff’s Dept.  Also, they can put a patrol car in that area if it’s problematic.  Also, residents were encouraged to put their complaints in writing as well.

14.      The new walking path was discussed; Hank stated that the board is hoping to get a group of volunteers, along with hiring an engineer to design and lay out the parameters of the path.  Hank will discuss this with Rich Williams.

15.     Regarding the ball field, the new clay was added along with new fencing.  Joe stated that everything looked good and the residents in attendance gave positive feedback as well.  It was also mentioned that Vinny from 845 Co. is doing a good job with the field maintenance.  The board advised that additional improvements will be done at the field to include new backstops, installing new benches, etc. 

16.      Concerning the Entertainment Committee, Pat Ploeger will speak to the town regarding the parameters needed to establish this committee and advise.  Hank also announced that if anyone else in the community would like to start a committee, they can contact the board.

17.      It was announced that upon Board of Health approvals, the beaches will be open on Saturday, May 24, for Memorial Day Weekend.  Also, 2014 beach ID bracelets can be picked up at Town Hall.  Mike will update the Fire Department sign.  Tom added and the board agreed that it needs to work on public relations, such as more information presented to the community and board members need to be more visible in order to find out what people want done.  John suggested that the person maintaining the website should put his name on it.  Mike advised that he is maintaining the website and all board members’ names are listed on the website, along with a section for contacting the board via e-mail or by phone. 

18.      John proposed that we have a Jackson Beach committee.  The board suggested that John may want to start this committee since we are looking for volunteers for any new, potential committees.  Also, concerning Jackson Beach, Mike advised that the shed window was vandalized once again.  Additionally, the broken lock will be fixed by the end of next week.

19.     The meeting was adjourned.

1.         The meeting was called to order and the following board members were in attendance:  Hank Earle, Marguerite Shortt, Tom Douglas, and Pat Ploeger.

2.         The meeting minutes from the previous meeting were accepted.

3.         Upon approval from Pastor Tony, it was unanimously decided that a special meeting will be held on Tuesday, April 29, at 7 PM in The New Life Christian Church Hall in order to interview the remaining, interested applicants for the two, open board positions.  Hank will confirm the meeting time and date with Pastor Tony.  Also, candidates will be contacted to apprise of their interviews.

4.         It was decided that the board will not hold a special meeting with the lifeguards for interviews; this will be scheduled during the work session on May 15.  Hank will advise the lifeguards.

5.         Regarding Jackson Beach, it was discussed that there is a lot of water collecting on the hill and proper draining needs to be done, along with considering a stone wall and fencing behind this area; more parking may also be available in front of the fence.  The board agreed that this would be a good project for the Fall season.

6.         Hank advised he spoke to Rich Williams regarding proper surveys for the open beaches; Rich hasn’t responded yet and Hank will follow-up.  Pat mentioned that the town must have an engineer they use; if necessary, the two beaches could go out for bids to provide updated surveys, since Warren Beach has old drainage also.  The grant may cover surveys or anything else performed this year.  Marguerite added that algaecide treatments and the map study could be included as well.  It was agreed that ‘includes water quality issues’ should be added to the grant in general.  Pat advised she will call Charlie Cook tomorrow regarding rescinding the application for the carp grant and a new application will be submitted with these parameters.  It was noted that reimbursement grants are usually time sensitive.

7.         Tom mentioned that right now, we only have an approval for the carp gate; he asked when the weed study will be held.  He was advised that the weed study will be done this summer, and the results will be given in September.  Marguerite added that we need to show the DEC that we qualify for a potential, carp gate by doing this study.  It was indicated that we have another application submitted for a second grant.  A discussion was had regarding $50,000 left over from last year’s budget; however, we’re utilizing $4,500 from these monies for the study and permitting; the taxpayers deserve to see a return for their money; also, if we don’t utilize the $50,000 grant now, we could potentially lose it.  Additionally, monies could be spent on a new fence at Jackson Beach, and a backstop at the ball field.  Also, if the carp gate is considered later, the money saved from allocating other expenses (in lieu of the carp gate) can be utilized at a later date for this purpose.  It was determined the carp gate will cost approximately $65,000 (approximately $15,000 of which will be allocated from our budget).  

8.         A recommendation was made to vote and accept the proposal to change the grant from a carp gate to the items on Charlie Cook’s agenda.  The board voted and unanimously agreed; Pat will follow-up with Charlie and she’ll advise at the next meeting.

9.         Hank announced that the CSLAP testing results indicated that we need to focus on the blue green algae specifically.  This will be followed up at the next meeting.

10.     It was noted that according to Trish Brooks, the permit fees for the herbicide and algaecide treatments was $800.  Marguerite advised she spoke to Chris Doyle from Allied Biological concerning the herbicides and other applications.  He will come here in May and do a visual inspection for weed types.  He will also come here in June.  If he observes summer weed growth, he will do the weed mapping. 

11.     Pat advised that the only permits currently approved are for algaecides and herbicides.  She added that we have some time yet for the algaecide treatments since this will take place in July.  Also, she confirmed that the DEC allows for treating up to a maximum of half the lake.  Also, Chris Doyle advised that before the treatments are done, the dissolved oxygen amount will be determined along with the algae bloom.  If the bloom is too severe and there isn’t enough oxygen, Chris will not do the algaecide treatments.  It was also mentioned that Chris Doyle needs to be aware of blue, colored bloom after the weeds were pulled from the water last Spring.  Further discussion ensued; Marguerite stated that Chris has the CSLAP report already.  Marguerite or Pat will talk to Trish to confirm procurements are all set.  The weed mapping contract was signed and is all set as well.

12.     Pat spoke to Bill Poley regarding the goose egg oiling; she mentioned he wanted to work on this last year also.  She has the necessary paperwork and will call Dede to find out where the nests are located from last year.  Also, we have a permit in place for this year already.  Bill and someone assisting him will utilize corn oil only for this purpose; Pat will follow-up.

13.     Hank discussed the maintenance person for hire.  He indicated the board’s first choice was not responsible in returning any phone calls.  The board decided to pursue Mike Bloomer instead.  He already has his application at Town Hall.  Also, the town just sent out proposals for mowing the baseball field.  Hank will follow-up.  Tom mentioned that someone approached him about the maintenance position; he will recommend this person to contact the Advisory Board in order to apply as well.  The board agreed it’s a good idea to have a back-up person and we need to hire someone who has a truck.

Hank mentioned the board may want to consider requesting a full-time employee from the Highway Dept. if there is a need for new personnel next year; he will look into this.  The board unanimously voted for Mike Bloomer to be hired and Hank or Mike will call Trish to discuss.

14.      Concerning the lifeguards, four have applied so far.  Pat advised that Sue Brown needs to submit the lifeguards’ information such as name, title, time span working, and possibly work rate.  It was agreed that Senior Lifeguards will be paid $13.00 per hour and Junior Lifeguards will be paid $11.00 per hour (the county approves the rates).  Ben Krupenye will be tentatively listed as the Senior Lifeguard.

15.      It was noted that Trish advised for last year, we had swim team vouchers.  The swim team was paid a lump sum by the district.  Mike will look into the details, as well as Swim Team coaches’ applications needing to be submitted, follow-up on early swim registration with Gerry Dolan, etc.; Mike will give an update.

16.      Regarding the baseball field, Chris Lawlor spoke to Hank before tonight’s meeting began to advise there is a problem with the new clay delivered; there is a shortage, based on the amount ordered.  Hank or Mike will follow-up and discuss at the next meeting.  Also, it was announced that Duke Fence will be finished installing the new fencing by next Wednesday.  Tom will follow-up on Monday regarding the contracts for the dumpster and port-o-sans.

17.     Regarding boat storage, Pat mentioned there is a boat at Interlaken Beach that was abandoned and chained to a tree; Hank asked that she remind him on Spring Clean-Up Day and he will take care of it.  Also, Spring Clean-Up Day is for trash pick-up only; Hank will call Russ Goff to confirm details.

18.     Hank has the proposal requests for ‘Parklands Boat Storage Area’ signage; installation was discussed.  It was noted that additional signage is needed for ‘No Parking’, and also for cleaning up after dogs.

19.     The Entertainment Subcommittee was discussed and approved by the board; parameters, such as guidelines for funding, an umbrella insurance policy, etc. need to be discussed and established with the town.  Marguerite will look into this.  Based on input from Hank and Alicia Earle, it was determined and agreed by the board that this subcommittee will be self-funded.

20.     It was mentioned that Dr. Efting checked twenty-four of the inflows around the lake.  She requested borrowing boats to utilize and continue her research, along with her assistant.

21.      BOHA and beaches were discussed; rafts will start to be installed at Warren Beach on April 26.  The lifeguards may be utilized to pull weeds; the board agreed to fix the floats for this season and consider replacing them, along with walk-out docks, in the near future.

22.     Tom stated that there seems to be a lack of communication and a lot of confusion throughout the community with regard to information about the Park District.  He feels that in the future, it would be beneficial if board members were more visible throughout town; the board unanimously agreed.  Also, Marguerite and Mike will work on the this as well with Public Relations.

23.     Hank advised that he spoke to two residents who contacted the Park District; the first was concerning her boat being stolen by Jackson Beach.  It was registered #97, and described as a 17 foot, aluminum boat.  The second resident complained of people near Jackson Beach throwing mounds of yard clippings on the parkland.  Relating to this, Pat advised she feels very strongly about the thirty (plus) homes having a special responsibility with their lakefront property.  She suggested a link be added to the Park District website with more information; also, possibly organizing a committee with these residents.  Pat will look into this as well as the complaint and advise the code enforcer.  

24.     The meeting was adjourned.

1.         A motion was made by Marguerite and seconded to approve the following subcommittee assignments: 

a.      Treasurer/Budget:                      Pat and Tom
b.      Lake Management:                    Pat and Marguerite
c.      Public Relations/Website:          Marguerite and Mike
d.      Softball:                                    Mike and Hank
e.      Beaches/Parklands:                  Tom and Hank
f.       Swim Team:                             Marguerite and Mike

2.         A copy of the Allied Biological report was given to all board members prior to the meeting for review.    A discussion was had regarding the need to apply for permits right away to start the application process.  It was determined that the most prevalent problem was algae.  Option types and cost differentials were weighed.  A motion was made and seconded for Allied Biological to perform the following lake management remediation, to include NYSDEC permitting and applications:

a.      Aquatic herbicide Aquathol-K application; 24 acres to include north end and four acre beaches’ application; cost for NYSDEC permitting and treatment not to exceed $17,000.

b.      Aquatic Vegetation Management using Cutrine plus treatments to target half the lake; cost for NYSDEC permitting and treatment not to exceed $8,250.

c.       Aquatic Vegetation Mapping Survey; cost not to exceed $3,675.

Allied Biological will file all of the necessary paperwork.  Also, the DEC requirements need to be met prior to applications, such as signage posted for no swimming, contacting Lost Lake, etc.  Pat added that weed mapping needs to be done solely for the carp gate.  It was mentioned that the town is responsible for fixing the issues with the dam.

3.         The carp gate grant will be followed up and discussed at the next meeting.

4.         Regarding goose addling, Marguerite will research options such as oiling the goose eggs, etc. and give an update.

5.         There were eight applicants for the parklands maintenance position; three were interviewed by Mike and Hank.  A motion was made and seconded to hire Francis Restucci for the position at $18.00 per hour for a 28 hour work week.  He will be employed from May 1 until September 30.  A second applicant, Michael Bloomer, was chosen in the event there is a requirement for additional personnel.  Michael has an application at town hall and Francis needs to submit one.  Hank will follow-up with Francis and Michael.

6.         A motion was made and seconded to approve the following lawn equipment for parkland maintenance from Putnam Power Equipment:  1-Stihl FS 90 line trimmer; 1-Stihl KM90 power head; 1-Stihl FS line trimmer; 1-Stihl BG 86 blower; 1-Stihl BR 600 blower; 1-SCAG SWZT48-541FS hydro walk behind mower, and 1-5’ x 8’ aluminum trailer.  Total cost is not to exceed $7,300.

7.         Regarding the mowing contract for the ball field, the town will handle this separately from the beaches.  An update will be given at the next meeting. 

8.         Volunteers are needed on April 26th to help with dock installations and parkland clean-up.  Marguerite and Mike will look into advertising on the website and community bulletin board.

9.         Regarding the dumpsters and portosans, there are active contracts in place.  Hank will contact Rich Williams to discuss.  

10.     The Jackson Beach fence will be repaired next month; Hank and Tom will follow-up.

11.     Beach permit applications need to be submitted a month prior to beach openings.  Hank will contact the PCHD regarding permit fees and other requirements.

12.     Hank will contact the lifeguards to find out who’s returning this summer as well as the status of their lifeguard and CPR certifications.  Mike will look into coordinating a CPR class for them at the Putnam Lake Fire Department.

13.      Mike advised the softball league consists of eleven teams all together; one team dropped out. Their budget was reviewed and is fine.

14.      Mike stated that Gerry Dolan is coordinating a swim team early registration on April 23rd at the Sacred Heart Parish Center from 6:30 to 8:00 PM.  It was mentioned that out-of-district residents cannot be on the swim team.

15.      It was decided that the $50.00 permit fee for the volleyball games at Warren Beach during the summer will be waived since it’s a community event.

16.      One of the lifeguards, Ashley Garcia, expressed an interest in teaching swim lessons.  Hank will follow-up with her.  Marguerite mentioned that last year, many people inquired about the lessons; also, the WSI certification course is available at Green Chimneys in May.  The board agreed that interested swim instructors will initially pay for the course.  Upon completing their first year of teaching lessons, half of the course fee will be reimbursed.  Upon completing the second year, the balance will be reimbursed.

17.      It was confirmed that the Easter Egg Hunt is all set for April 5; also, the rain date is April 12.

18.      Mike advised there is a dip past the infield/start of grass that needs to be fixed; Mike will look into this.  Also, the board agreed to purchase clay for the infield at Memorial Field; 22 tons at $74 per ton; cost not to exceed $1,638.

19.      A motion was made and seconded for Duke Fence Co. to install new fencing at Memorial Field.  The cost is not to exceed $6,810.  Materials and labor to include approximately 275 ft. of 4 ft. high, grade 6 gauge chain link black fence; 1 – 10 ft. wide double gate and 1 – 4 ft. wide walk gate at $5,650.  Also, will substitute heavy gauge wire with bottom rails at a cost of $900, and the removal and hauling away of old fencing will cost $260.  Additionally, all posts will be set in concrete footings.

20.      The recording of minutes will be done by Alicia Earle.

21.      The meeting was adjourned.

Minutes from April 3, 2014 Public Session

1.         The meeting was called to order at 7:00 PM.

2.         All board members were in attendance:  Hank Earle, Mike Ercole, Marguerite Shortt, Tom Douglas, and Pat Ploeger.

3.         It was announced that the advisory board is still advertising for the two, open board positions.  Applications are being accepted and residents who already applied will be asked to return for a second interview.  An update will be given at the next meeting.

4.         Regarding lake management, proposals are currently being reviewed for weed harvesting.  Additional proposals are being considered for herbicide treatments at the beaches and north end of the lake, as well as algaecide treatments utilized on half of the lake (or for twenty acres).  Also, concerning weed mapping proposals, the town is following up on the DASNY grant for $50,000 that may be used towards the purchase of a carp gate.  A carp gate would cost approximately $65,000; therefore, $15,000 would be potentially utilized from our budget. 

5.         A part-time parklands maintenance person will be hired for $16 to $18 per hour for 28 hours per week.  Three applicants have been interviewed; job responsibilities include mowing Warren and Jackson Beaches along with the five, additional beach areas, the boathouse, access areas, raking the beaches, and other general duties.  Maintenance equipment is being purchased for this job.

6.         Former lifeguards will be contacted to find out who is interested in returning this summer and ensuring their certifications are current.  Also, if anyone else is interested in applying, they can contact us.

7.         Concerning the men’s softball league, their season will begin on April 6th.  Some supplies have been purchased for the teams already.  Mike will follow-up and give an update at the next meeting.

8.         The swim team will be run by Gerry Dolan this summer, along with Sam Van Doran’s assistance. 

9.         It was noted that maintenance and lifeguard employees are not required to be residents in the district.

10.     Barbara See will be running the volleyball games once again at Warren Beach this summer; this is open to the community.

11.     The Events Committee is holding an Easter Egg Hunt on April 5th at Memorial Field from 1 – 3 PM.

12.     Swim lessons are currently being looked in to.  The lifeguards will be asked if they are interested in teaching them.  Also, WSI certification is required and the fee for this course is approximately $500.  Lake Carmel reimburses their instructors half this amount upon completion of the first year, and the balance after their second season.  The board will discuss this at the work session.

13.     Boat registration stickers are currently available at the Town Clerk’s Office.  It was mentioned that boats can be stored on the parklands from March 1 to December 1.  Also, beach ID wristbands are now available at the Town Clerk’s Office as well.

14.     A resident asked if the board is requiring residents to remove boats annually.  Hank explained that it will be handled this way for now; we have been getting rid of abandoned, damaged boats, keeping track of unregistered boats, and cleaning up the parklands.  Right now, there are twelve, unclaimed boats that are in storage.  We will auction them if unclaimed after a public hearing and sixty days’ notice.  Last year, the board assisted residents with moving their boats and are available to assist anyone this season as well.  A resident added that it’s a good idea since some animals use the boats as a shelter and garbage accumulates around them as well. 

15.     Spring Clean-Up Day will coincide with the town’s date of April 26.  The town is providing free garbage bags at Putnam Lake Market so residents can dispose of any garbage.  Last year, Russ Goff and his crew were kind enough to take care of extra items that people piled around the parklands, such as brush, leaves, etc.  This clean-up is for household garbage and not bulk pick-up.  Also, the dock installation at Warren Beach will take place as well.  We are looking for volunteers to help with this.  It was also discussed that one of next year’s goals may be to purchase new rafts.  Different types will be looked into (i.e., composite material on top, aluminum rafts, etc.).

16.      Ann Bittner from the Putnam County Health Department will advise of the beach inspection date after she receives the beach permit applications.  We will send those out to her shortly.

17.      Regarding other business, the town board voted to keep the advisory board at seven members for a year.  It was also discussed that an update will be given at the next meeting concerning the additional, minor code changes pertaining to boating, parking on the side of the parklands, etc.

18.      A resident asked what is being done about security and this was discussed at length.  Hank mentioned that last year, there was no need for security since vandalism was very minor.  It was suggested that community members become more proactive; if they are aware of an issue, and depending on the seriousness and urgency, they can contact either 911 or leaving a message at (845)878-6500 ext. 18.  Also, an option would be to form a committee for this purpose.  The town attorney can advise what our options are.  Board members offered their assistance as well in patrolling the parklands and contacting the code enforcer, Sherriff’s Department, etc. if necessary.  Also, the new maintenance employee can report any incidences.  Pete Dandreano advised that a program can possibly be established either through a branch of the board or through a Putnam Lake Neighborhood Watch for this purpose.  

19.      A resident expressed their concern about a large, group of people placing unattended fishing poles at Jackson Beach.  Mike will find out the DEC rule on this and advise at the next meeting.  Also, Pat added that more signage needs to be posted for awareness regarding fishing, etc.  It was also mentioned that it’s great to see a lot more kids using and fishing in the lake than in past years.

20.      Tom indicated that this meeting location is not handicapped accessible and would like this put on the agenda.  Further discussion will ensue at the next meeting.

21.      The meeting was adjourned to the work session.