​Minutes: 4/21/16 - Work Session
Board Members in attendance: Mike Ercole, Hank Earle, Laura Russo, Pat Ploeger, Marguerite Shortt, Lucinda Johnson, Rich Filipelli.
Salute to the flag
Minutes: April 7, 2106 - pending
Lake Management: Because of delays beyond our control, the application wasn’t sent to the DEC until March 23rd and since they allow 90 days to make the approval, we may not hear from them until June 24th. 
Carp Gate/DASNY Grant: Carp should be approved very soon. 375 – 400 carp have been requested. We have the list of companies to research where to purchase the carp. However, we need approval from DASNY for the grant before we can proceed.
Walking Path:  Providing they contact the PLPD board first, volunteers may take down marked trees on the parkland between 60 and 110 Lake Shore Dr.
Recycling Bins:  Bins for each beach and for the ballfield will be ordered this week.
Boathouse Security:  NYCONN was the low bidder has been approved by the town board. The system will be installed on May 1st
Trash receptacles: Hank and Pat will put them out on the parkland on Monday April 25th late afternoon.
Trash pickup:  Pat will ask town hall to authorize pickup on the beaches and parklands starting May 19th.
Beaches:  Hank, Pat & Marguerite met with NE Aquatics that removes weeds via diver assisted suction harvesting.  They gave us a price of $7200 to remove the weeds from both beaches.  They also met with All Seasons who can remove the weeds manually.  The PLPD plans to visit a site in CT to see the EZ dock system.  Retractable goose fencing will be ordered for both active beaches.
Board of Health Inspection:  Before the beaches can be open for the season, the docks have to be repaired and marked, and the Department of Health has to inspect.
Basketball court:   Pat will let Rich Williams know where we want to put the court. 
Drainage:  Hank and Jim Gagliardo are evaluating ways we can address the drainage issue on the southwest corner of the ballfield;  1) Run a drainage pipe from the corner to the catch basin along Haviland Drive or; create a swale along the property  line abutting 15 Kenton Rd.  We will wait until spring 2017 to put in the trees to evaluate the drainage after a winter with more water runoff.
Property Line  Issue:  The town has asked the PLPD for its opinion on whether or not the town should  grant a license to the owner of 15 Kenton Rd. to allow his shed  to remain on PLPD property.  A motion to grant a license to John and Debra  Panzanella to allow their fence and shed to remain on PLPD property was approved by all present with the following provisions: If the shed is damaged or destroyed, it cannot be rebuilt and the fence must be moved back to the property line.   If the property is sold, the shed needs to be removed and the fence moved back to the property line.  He is responsible for removal of the shed and fence and debris prior to moving/selling.
Baseball  backstop and fencing:  Duke Fence will start a few days prior to the Mother’s Day weekend  when no games are scheduled.  The work should be completed by the following weekend.  The softball league has requested more red gravel for the dugout area. 
Hudson Beach fence replacement:  We will ask the town to consider installing a guardrail for safety on Hudson Beach. This is the 2nd time in the past 10 years that the fence has been knocked down by a car.
 
 
Swim team coordinator: No one has stepped up to take over the position. There are about 40-60 kids that join the swim team each year. Pat will contact Deb Lawlor and explore the options
Wings over Water: They will send us a flyer to post around. They are willing to give a ½ hour free  water safety session at the beach.
Little League: We are waiting for a schedule to include our field. Mike will let us know the schedule
Chapter 116.21 – If the Sheriff’s department responds to another call about drinking on the ballfield,  they must give  out tickets.  Rich will speak to Joe Delia.
Electronic Sign: Pending
Lifeguards:  The names and rates for our lifeguards have to be approved  by the Town Board meeting on the 5th of May
Life Guard Manager- Pending
Press Notices:  Lucinda scheduled a Zika virus presentation on 5/5 at 7 pm at the Firehouse Public meeting
Park District voicemail: Lucinda will be the voicemail coordinator and check the messages periodically
Boat auction:  Since all of the abandoned boats were redeemed, will be no boat auction this year.
Handyman:  Approval of our candidates by the town is pending
Waiver of Liability: Pending
Patterson Cleanup Day: April 30th & May 1st– Put filled bags out on the road and the town will pick the bags up.
Beach bracelets and boat stickers:  Will be handed out at the May 7th Tag Sale.
Fire Department Rescue Boat: The Putnam Lake FD is proposing to purchase a life safety boat and will have to launch at Warren Beach since the south boat launch area has silted up.  

​Employment Interviews: We interviewed six people for the Park District Maintenance position and we selected three people. Those names will be sent to the Town Board to be interviewed. Then we can make our decision once they give their seal of approval.
 
Work Session:
Sand: The low bid for delivering and spreading 44 tons at Warren and 22 tons at Jackson was reviewed and sent to the Town Board for approval at its April 13th meeting.
Clay: The low and only bid for delivering 22 tons of clay was reviewed and sent to the Town Board for its approval at its April 13th meeting.
Fencing and Backstop: The low and only bid for replacing the backstop and dugout fencing was reviewed and sent to the Town Board for its approval at its April 13th meeting.
Seasonal Lawn Care: The Town has received three bids for mowing the ballfield and beaches.  After discussing the financial advantage of outsourcing the beach mowing, the PLPD board recommended that the Town Board accept the low bid from All Seasons Landscaping for the beaches as well as the ballfield.
Basketball Court: Rich Williams and the Putnam County Highway Department met at the ballfield to assess the drainage issues coming off and from under Haviland Dr.  They determined that a manhole and drain pipe was needed to divert the water which they would provide if the PLPD provided the labor. The county will also extend the guardrail to protect the players on the court.  The PLPD board agreed that the shed needs to be moved off town property.
Swim team: Pat will send a blast email to the email list asking if anyone is interested in taking over
Recycling bins: Pat will order bins for the ballfield and both active beaches. 
Goose deterrents: Pat will order the retractable goose fencing  for the active beaches as well as a coyote statue.
 

​Minutes: 4/7/16 - Public Session
Board Members in attendance: Mike Ercole, Hank Earle, Laura Russo, Pat Ploeger, Marguerite Shortt, Lucinda Johnson, Rich Filippelli
Pledge of Allegiance
Minutes: March 3, 2016 and March 17, 2016 - approved
Lake Management: The DEC required notices were mailed to Park District property owners advising them that we would be applying the algaecide Cutrine Plus this year as we have in the past two years.
Goose egg: Egg oiling will be done on April 17th.
Carp Gate/DASNY Grant:  Although we are approved to construct a carp gate, we have not yet received approval from the DEC for the triploid carp.  The DASNY grant is still pending.
Walking Path: We have a flyer ready to post for clearing the walking path starting April 9th at 10am. We have all of the trees marked between 60 and 110 Lake Shore Dr
Trash Cans: Should be put out soon.  April 23rd is Patterson Clean up day
Beaches: All of the weeds need to be removed from the water near the beaches. Bids have been sent out.  Bids for the sand have also gone out.
Docks: We are going to see some actual docks shortly. Since we have a DASNY grant pending, we can’t put out a bid or purchase the docks until it gets approved.
Basketball Court:  We are waiting on a grant from the Peckham Family Foundation, or help with the materials before we put the project out to bid.
Ballfield: Porto-san and the dumpster are there.   We have asked AAA Carting for an undamaged dumpster. An RFQ has been sent out for the ballfield clay. Joe Delia  has picked up the balls and equipment from the Rec Center.
Little League: Mike Ercole said that he has two teams who will play at Memorial Field this year.
Swim Team: Our past coordinator can’t come back and is trying to find a replacement.  If we do not get someone, there will no longer be a swim team.
Tag Sale: May 7th- 2nd annual tag sale will be held at Memorial Field.  $15 per table – set up 7am and the sale is from 9am-3pm. Rain Date May 14th.  The Boat auction will be that day at the ballfield
Neighborhood Watch: The Putnam Lake NW program has been active for almost two years.  On April 25th the Sheriff’s Dept. will do a Drug Recognition talk at the Firehouse at 7pm
Newsletter: It will be sent out by the end of the month.
Electronic sign: Pending approval by the town.
Public Recognition:  A question was about the status of the swim team.
Hank reminded everyone that the lifeguards need to be certified and complete CPR training: A letter will be sent out soon.