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Work Session Mar 17 2016

3/18/2016

 
Board Members in attendance: Mike Ercole, Hank Earle, Laura Russo, Pat Ploeger, Marguerite Shortt, Lucinda Johnson
Salute to the flag
Minutes: Pending for 3/3/16 
Lake Management:  SOLitude has all the necessary information to apply to the DEC for the Cutrine Plus permit.
Goose egg oiling: Breeding season generally starts at the beginning of April although they may start earlier this year due to the warm weather.  Pat will notify Hank when she sees the beginning of nesting activity.
Carp : Marguerite reported that there are no updates from the DEC regarding approval for the carp.
Walking Path: Hank prepared a flyer to recruit volunteers for clearing the walking path April 2nd at 10am
Trash Cans: The new can lids are in and fit well.  Pat stated that we should have a trash barrel out all year long at the ball field. The town is checking to see if the AAA Carting can pick up the beach and parkland trash.  Marguerite presented the board with a selection of recycling receptacles for the beaches and ballfields and was asked to choose the ones she thought were most suitable.
Boat house security: We have quotes for alarm/security companies and have contacted Town Hall for approval to proceed..
Beach Sand:  Hank will send an RFQ to contractors to supply the sand and spread it.
Weed removal:  Hank prepared an RFQ for weed removal in the swim area of each beach.
Docks: Hank will set up a date for a visit to see Easy Docks.
Goose Fencing: Marguerite will look into retractable goose fencing for the beach shoreline so that the lifeguards can easily remove them .  She will also look into plastic owls and coyotes.
Ballfield:  Hank and Rich will prepare an RFQ for purchasing clay. We need it the 1st week of April, but will first have to get Town Board approval.  Pat will send out the RFQ for the backstop and dugout fencing.
Softball team: Rich F. will check to see if the teams want to donate money to buy an electronic scoreboard.  If not, we will have the handyman make a new wooden board.   Pat will order the softballs thru the Rec Center.
Guardrail & the culvert: Pending with Rich Williams.
Boulder removal: Mike will organize having them removed.
Swim Team: We need a new person to run the swim team as the coordinator. We will email and hang a few signs recruiting a swim team coordinator.
Bracelets and stickers: We have the bracelets and the boat stickers. Boat stickers must be on all watercraft including kayaks. We propose that each person picking up a boat sticker must read and sign the form.
Youth Sports Leagues: Pat and Marguerite will meet with Matt Ciabara at the Rec Center to discuss forming  sports leagues. 
Wings over Water: Pat, Marguerite and Alicia met with them and were impressed with their approach to teaching children to be comfortable and safe in the water.  They are working on a proposal for us. They will do a group or place our kids in groups that already exist. Possible time frame: 10am-12noon. They want a survey from us to see how many are interested and if the price is okay. We will hand them out at the Easter egg hunt.
 
Little League: We will have 2 teams. Mike will work on available dates.
Electronic Sign: Pending with the Town Board - we really need it: activities; emergencies, etc. We will have an official letter sent to the town board stating our need for communication for emergency purposes, recruiting volunteers, etc.
Press Notices: Pat thanked Lucinda for getting notices out to the media. 
Lifeguards: Hank stated that the lifeguard manager is a serious position.  There is a list of rules that have to be adhered to. We all need to update and review the rules. Hank has received some interest in the position. We need some resumes and then we can interview them at the April 21st work session.  
Handyman: We received a few resumes for the position.  Pat will notify applicants that we will be interviewing after the public session on April 7th.
Waiver of Liability:  At their March 3rd meeting the Town Board discussed our need to be covered for liability in much the same way a paid employee would.  They also mentioned several other issues that Pat and Marguerite discussed with Rich on March 4th.  Rich assured the board that we were operating well within our budget and were doing an outstanding job.
Other business:  Marguerite brought up the perception problem the PLPD has with residents thinking that we are not taking care of the parkland because all they see of the lake is the unsightly weed and sapling growth along Haviland Dr. from Waterford to Parma.  She asked if we could contact the county to ask that they maintain that area as well as addressing the terrible and dangerous state of potholes and broken asphalt along the shoulder.
Putnam Lake Clean up day:  April 30 

Work Session Mar 3 2016

3/4/2016

 
​Softball: We have all details provided for the softball team
Garbage pails: Pat will order new 27” lids for the 6 cans we already have. We will also order trash can liners from Uline which is cheaper than buying contractor bags from Tractor Supply, etc. . All board members in attendance approved the order.
Recycle pails: order 3 pails for the beach and ball field – on hold for now
Cutrine:  Pat got copied on an email from Solitude that was asking Rich about the status of the contract with Solitude
Carp Approval and grant: pending with the town – Marguerite and Pat will talk to Rich Williams
Tree removal: recruiting for April 2nd – drop them then have them cut up and taken away
Boat house security: Pending with the town. Need a new lock on the garage door.
Lawn mowing bid: All beaches should be in one bid together, but separated from the ballfield mowing..
Sand: Pending – we will send out a bid soon
Weed removal from the lake: we need volunteers – if we can’t get them then we will need to hire a contractor to clear weeds
Backstop and Dugout Fencing: Pat has a RFQ ready to go out
Guardrail on Fairfield Drive: Needs to be extended
Ballfield drainage : Culvert to the ball field needs to be looked at by the County/Town to divert the water off of the park property.
Wings over water:  They are eager to work with us. Marguerite will meet with them to discuss a discount for Putnam Lake residents.
Communication:  We need to find out what’s holding up the town’s approval of the electronic signboard and get this moving.  The website is updated regularly. The newsletter is in the process of being finalized.
Press notices: Notices are going into the Putnam Times; Channel 8 and the market glass case
Waiver of Liability: pending
Boat Auction: Pat will prepare a notice for the Town Clerk for auctioning the boats at the ball field during the tag sale on May 7th at noon.

Public Meeting Mar 3 2016

3/4/2016

 
Board Members in attendance: Mike Ercole, Hank Earle, Laura Russo, Pat Ploeger, Marguerite Shortt, Lucinda Johnson
Pledge of Allegiance
Minutes: 2/16/18 approved
Lake Management: Algaecide will be used in the lake and flyers will be sent out to inform residents.
Goose egg: Breeding starts beginning of April and then we can oil the eggs
Carp Gate: We have the approval for the carp gate. We are waiting for information on the DASNY grant.
Walking Path: In the fall of 2015, we started clearing the land. We need to clear some small trees. We will be posting the flyers to recruit volunteers. We will pick a weekend to remove 44 trees and trim dead limbs. Volunteers will help us save a lot of money. Volunteers can take the wood.
Doggie stations: Hank, Lucinda, and Marguerite installed the new stations around the lake. There is a pooper scooper law in Putnam Lake.
Trash Cans: The new cans will be put around the lake
Beaches: We need volunteers if not we will need to pay to remove the weeds in the lake.
Mowing: The Town is sending out the bids for mowing the grass on the parklands and the beaches.
Docks: We are looking to replace the docks and walkouts: The town applied for a DASNY equipment grant to use towards the docks/walkouts
Ballfield: We are looking to replace the backstop and 1st base to outfield fences.
Basketball Court:  The board approved the basketball specs that Pat provided. She will send it to the town board for approval after which the town can put it  out for bid. We are also waiting for a possible grant from Peckham. If we do not get the grant - maybe Peckham can help with a donation of Item 4 and or asphalt. The field will not be lighted.
Softball: The league will have 12 teams this year.
Little League: Mike Ercole is trying to get teams to come here to practice and have some games. Maybe a less formal league will start up.
A suggestion was made for a women’s softball league. There is still interest. So maybe someone will start up something here.  Joe said he was interested in coaching a women’s league.
Swim Team: We need a new person to run the swim team as the coordinator.
Easter Egg Hunt: Children’s Event – at the ballfield - March 19th; Rain date: March 20th
Volleyball: If there is interest from the residents, the PLPD will buy the net and ball.
A suggestion was made to print up flyers for volleyball, softball, as well as volunteers to cut down parkland trees along the walkway and take the free wood?
Neighborhood watch: Excellent event on April 25th: Putnam County Deputy Sheriff Kevin Radovich will come to discuss drugs and how to spot the use.
Newsletter: Looking for pictures, information to be posted, all suggestions are welcome.                         
Communications:  We are looking to get an electronic sign installed at the fire house to post events. It is pending with the town board
Tag Sale: May 7th Raindate: May 14th  at the ball field
Open public session questions:
Carp: will the carp be sterile? Yes, they will be sterile carp – (Triploid)
Boat sales: Will there be a boat auction? Yes, we took 8 boats. But most people paid to get their boats back.
Will there be more access to the lake where we are clearing the land? No, this clearing is only being done for the walking path at this time.

    Meeting Minutes

    Meeting minutes are posted at the town website once they are accepted into record by the Park Advisory Board.  Minutes are also kept on record at the Patterson Town Hall.

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