Blog Archives

Minutes from August 15, 2013 Work Session

8/16/2013

The meeting was called to order at 7:00 PM.
All board members were in attendance.
The board reviewed the expenses from the swim team for 2013 as supplied by Gerry Dolan. The recommendation was to have registration cover trophies, ribbons and time cards currently covered by the Piranha Booster Club. 2013 membership was 37 families with 63 participants. The budget was finalized and agreed upon by all board members. The fee schedule rate for 2014: $20 per family (previously paid to the Booster Club): First child $70, second child $65, third child $60.
Men’s softball budget was reviewed. Topic was tabled for later in the meeting. Joe Delia was not present as anticipated.
The Swim lesson program was discussed and ideas presented to incorporate next year’s plans. More discussion will be held at future meetings in preparation for next year.
The 2014 Park District Budget was discussed. A final copy is due to the town by September 1st. The board went through all 2013 expenditures to date and kept the 2014 budget close in line with 2013. Notable changes include budgeting for FICA, state retirement and worker’s compensation for lifeguard payroll. Previous budgets did not include these line items. The board unanimously agreed on all figures. A final draft will be put together and sent to the town.
Joe Delia presented his expenditures for 2013. Of concern to the board was the addition of 11 unapproved games played by the league. This left $550 over budget for umpire costs. (80 games budgeted- 91 played). Joe then presented his league budget for 2014. He proposed a longer season with 107 games, a $1,350 increase in umpire costs, an increase to his commissioner stipend from $500 to $750, yet a lower overall league total budget of $10,000 (decreased from $11,000.) The board reviewed all figures and offered two options to achieve a balanced budget:
Keep the same budget of $11,000 and play 90 games in 2014. Share some maintenance costs with the park district to offset cost of the 11-game increase. Or,
Play the 107 game season as proposed, but increase the league budget to $12,600 to cover the additional costs of umpires and stipend.
The board unanimously agreed to a budget of $11,000 with a total of 90 games for the softball league for 2014. Joe consented with objection and would discuss with other team members.
A new version of the website www.PutnamLakeParkDistrict.com is being prepared and nearing completion. It will replace the current version and provide much more detailed information to the residents. A copy was reviewed by the board and efforts to complete will continue.
Efforts to monitor the boat storage on parkland property continue. Boats that have not complied with the first notice of posting a Park District registration tag on their vessel will now be tagged with a notice of removal. Notices will be posted on the boats in upcoming weeks and boats not in compliance with Town code will be removed shortly after.
The board was informed that the Town of Patterson will be sending a letter to residents who may have vehicles parked overnight on the parkland side of the road. Town code prohibits overnight parking on these areas.
The new Park Area and Boat Storage signs have been submitted to the county department. Once created they will be posted in their designated areas. Information on the progress of signage will be available at future meetings.
The weed study being conducted by Allied Biological is due to be started next week. An update will be given at next meeting.
The board agreed to send a thank you letter to the lifeguards of this season thanking them for their efforts in working the Park District this year.
The meeting was adjourned.

Minutes from August 1, 2013 Work Session

8/2/2013

The Board is creating a Calendar of Events for 2014 to include all important dates for everything from beach openings to volunteer events. The preliminary draft will be emailed to all board members to review and add dates. This will be an evolving calendar and posted on the website for the community. Additional discussion will be had at next meeting.
Tied with the volunteer activities, the weed pulling at Jackson and Warren was discussed. Additional ideas such as weed mats were discussed as well. The board will continue developing the plan to control weeds at the beaches for both this year and next.
The 2014 Budget is due to the town by September 1st. Next work session will focus on the budget. Gerri from the swim team and Joe from the softball league will be present to give their budget requirements as well next meeting. The board requested having the team roasters as well to determine the expected participation and costs for these activities as well. Mike and Dede will follow up with Joe and Gerri.
Lake Quality discussion. The inlet testing as approved by the board last meeting will take place at the next period of heavy rain and runoff. All supplies has been acquired and locations have been finalized. Pricing for testing fecal coli form and Phosphorous is $60 per location, $360 total. Testing is on hold until the weather cooperates.
Improvements to the lifeguard equipment were discussed including new chairs, a clean dry place to administer first aid, communication bulletin board in each shed as well as other improvements. Some improvements will be installed immediately while others are planned for next year.
The lifeguard schedule for August was discussed. With many of the lifeguard going back to school, there are only limited guards for coverage the last week before closing. The board agreed that if replacements are not found, the guards will cover Warren Beach and keep it open for residents. Signs will be placed at Jackson beach advising residents to visit Warren Beach during that last week.
The new signs for the Park Areas, Boat Storage Area and memorial field were discussed. The wording and size was revised and finalized. Duane will draft new revisions. Park Area signs and Memorial Field will be green like existing beach signs and Boat Storage Areas will be brown.
The Board agreed to add bulletin boards to the bottom of each sign so information and notices can be posted. This will be a great way to communicate important notices and Park District events with residents. Dispensers of Pet Cleanup Bags will be added to the signs posts as well at each of the designated Park Areas. Garbage cans will be added to these areas as well to offer residents a convenient way to clean up after themselves and their pets.
The Advisory Board is considering the purchase of a motor to add to one of the boats. This will aid in many of the maintenance activities that are performed annually including the launching of rafts, weed pulling, etc. Prices and specs will be researched and further discussion will be had at next meeting.
The board agreed to extend the time that boats may be stored on the parkland to accommodate residents. Boats may now be stored on the parkland, providing they have a registration tag, from March 1st to December 1st. Boats are to be removed for the winter season and may return in the early spring. In an effort to help residents who need assistance moving their boats this year, the board agreed to create a Boat Removal Day in early November where volunteers can assist in moving boats to resident homes. Details will be discussed at future meetings.
A discussion was had regarding having the fire department run life-saving exercises with the lifeguards next year. It was agreed that it would be of benefit and further discussion will ensue at future meetings.
The lawn maintenance was discussed. There appears to be areas being overlooked by the hired maintenance. Mike will follow up with the company and the town will be notified if there is no immediate resolution.
A revised version of the website is in development. It uses a new more user-friendly platform, easier to maintain by current and future board members. The new site will also house a lot more information for residents as well as community events. Duane will advise on its progress at future meetings.
The brochure design and content was discussed. Efforts on this project will continue and be presented at next meeting.
The meeting was adjourned.

Minutes from August 1, 2013 Public Meeting

8/2/2013

The meeting was called to order at 7:00 PM.
All board members except John Logue were in attendance.
A motion was made to accept the minutes from the previous meeting.
A water quality update was given. CSLAP sampling in ongoing and samples are being submitted to the DEC. Allied biological will be coming within the next 3 weeks to conduct their weed analysis. Blue-green algae is still present in the lake water, but well below alarming levels in the deep areas. It is still concentrated in the shallows and swampy areas. Water chestnuts have been successfully removed from the perimeter of the lake and additional pulling will continue through the season.
The audience was informed that the brochure “Best Practices for a Lake Community” is available on the website. Please visit to get a copy. It includes things you can do as a homeowner to help Putnam Lake. An additional informational brochure which includes a map of the parkland, beaches and Putnam Lake facilities is in development and will be made available at locations around the community upon competition. The park district also has a telephone number where people can leave comments or questions. The phone number is: 878-6500x41.
Swim Lessons were discussed. There was not enough interest this year to create a class. As suggested at a previous meeting, Wings Over Water was contacted and asked to offer a discount to residents who may be interested. They declined at this time.
Boats stored on the parkland without proper registrations are continuing to be tagged with a notice to comply with town code. Many residents have responded by acquiring tags or removing the boats. Efforts will continue. A list of any boats with previous PLCC tag numbers will be compiled and given to the PLCC to see if they can assist in contacting the owners of untagged boats.
The town will begin noticing vehicles that are parked overnight on the parkland side of the road per town code. Additional information will follow at future meetings.
Signs are in development to label all existing beach areas and boat storage areas. Additional signs are being created for the boat house and Memorial Field. Samples were handed out.
The “Friends of the Park District”, a community volunteer group, is continuing the Annual Regatta tradition on August 18th 1pm to 4pm, (August 24th rain date), at Warren Beach. The Advisory Board agreed to waive any fee for use of the beach area for this event. All residents are encouraged to come for a fun family event.
Public Recognition: A resident asked if alcohol was permitted on the parklands. The board advised that Town Code prohibits alcohol on the parklands.
The meeting was adjourned.

Minutes from August 15, 2013 Work Session

Minutes from August 1, 2013 Work Session

Minutes from August 1, 2013 Public Meeting

Meeting Minutes

Archives

Categories